The Nigerian Bureau of Public Procurement (BPP) is seeking a turnkey IT solution to automate its complex mandate. The United Nations Office on Drugs and Crime through its Information Technology Service (ITS) has proposed a technical solution that is scalable to meet the current and foreseen future needs of BPP.
The solution encompasses three deliverable areas: ICT infrastructure and Data Centre, Procurement Management software , and IT Training.
The BPP Project is being implemented in two phases as follows:
PHASE I - Quick Win Solutions (completed)
- The purpose of the first phase (Quick Win Solutions) was to design and deploy an ICT infrastructure and Data Centre at BPP . This has been evidently delivered and surpassed, with the inclusion of some overall project deliverables that should otherwise be in another phase, such as:
- Website Design Redesign of the BPP website for a more user-friendly feel, with provision of additional features like document archiving, Content Management, Statistical tool, and Search Engine Optimization
- Webmail ( http://webmail.bpp.gov.ng) Design of the Login page to BPP's webmail
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BPP Portal and other Administrative Applications
- Design of Lotus Notes based Portal for the Bureau
- Design of Lotus Notes-based Electronic Document Management System for the Bureau
- Customization of the Telephone Directory, ICT help desk, Facility Help desk, Special Messages
Pictures of the Data Centre
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Training
- Design of a Skills gap analysis questionnaire, and administration of the same through BPP focal persons
- Design of targeted in-house training programmes
- Development of relevant training materials (on-going)
- Conduction of in-house training (on-going)
The Quick Win strategy that was used in this phase has provided UNODC ITS with valuable insights into the context of BPP, and consequently contributed to defining optimal solutions for the BPP project deliverables.
PHASE II
This part of the project would span over 2 years, with outputs categorized into three distinct groups, as follows:
- Software system comprising of one major substantive system addressing the monitoring and oversight of public procurement in Nigeria, and fully functional administrative support applications
- Optimum-performance Information technology infrastructure
- IT capacity building through focused training programs
The aforementioned outputs are a direct outcome of the following activities respectively:
1) Development of the Public Procurement Review software (goPPR)
goPPR is the substantive system that would address the monitoring and oversight of public procurement in Nigeria. It would comprise the following features:
- A dynamic web portal
- An electronic case file system
- A document management system
- A workflow engine that will standardize the processes and the handling of tasks within BPP.
- A commodity pricing register that allows for creating a nationwide commodity catalogue with standard pricing.
- Services register that allows for the registration of service providers and standard prices for services.
- An analytical module that allows comparing submitted documents for a procurement process against the established standard operation procedures.
- A report writer module that allows for the creation of user-defined reports that can be made available on schedule and delivered via email to a subscribed user or through ad-hoc requests in the system.
- An audit tracking module that would log every action done by each user in the system and the date and time of performing that action.
- A data acquisition module that allows for importing Excel sheets, Power Point presentations, PDF files and Word documents and storing them in the system. The full text feature will be available against all such imported documents.
- A calendaring feature that will allow supervisors to assign ad-hoc tasks to their staff, as well as allowing a staff member to log in reminders.
The following diagram provides an overview of the proposed system components.
2)
Operations and Support of ICT Infrastructure and Data Centre
(following goIDM standard
http://goidm.unodc.org)
The operations and support would be in the following areas:
- Electrical services
- Telecom services
- Networking services
- Monitoring services
- Security Services
- Administrative applications development,
maintenance, and coaching - Website re-design and eventual hosting,
and content management
3) Training
- BPP In-house Training
- BPP Core IT Training